Electronic Filing

_____________________________________________________________________________________________________________

The information on this page is specific to Superior Court. 

For District Court E-Filing information go to:  www.clark.wa.gov/district-court/electronic-filing

UPDATE

March 2023 eFile Update: FTP to sFTP Migration

TENTATIVE  TIMELINE:

  • Week of March 20th-24th - User instructions made available

  • Friday, March 27th - New Superior Court efile credentials sent out

  • Monday, March 27th @ 4:00pm - Current efile FTP site will be taken down

  • Tuesday, March 28th - New efile sFTP Go-Live date

 

  • FAQ's  (Superior Court E-filing Frequently Asked Questions)

tag

The following was emailed to ALL Clark County Court efile users (with both District and Superior Courts) on 1/26/2023:

Greetings Clark County Courts efile users,

We have exciting news! The County is moving forward to replace our current FTP efile site with a more secure SFTP site and user friendly web-based software.

This change will affect both District and Superior Court efilers. With this programming change, you will access separate web links to efile with District Court versus Superior Court.

You will also have different login credentials for each site.

Current efile rules will still apply:

  • Only .tif and .pdf formatted documents will be accepted
  • District Court will continue to only accept documents with DPIs of 200, 240, 300 or 400 and they must be filed within one of the subfolders: Camas, Civil, Criminal or Infractions
  • Superior Court now accepts .pdf documents, and will continue to accept .tiff formatted documents in DPI 300 only

We are currently still in the programing portion of this rollout, but anticipate going live in March 2023.

More information will be forthcoming as we get closer to go live. In the meantime, District Court and Superior Court will be updating our Electronic Filing webpages with updates as they become available.

tag

The following was emailed to ALL Clark County Court efile users (with both District and Superior Courts) on 3/07/2023:

To: All Clark County Courts efile users,

This is a reminder that the County is replacing the Courts’ current FTP efile site with a more secure sFTP site and user-friendly, web-based software, Serv-U by Solar Winds, at the end of THIS MONTH.

This change affects both District and Superior Court efilers.

When the new server and software goes live, you will access different web links to efile with District Court versus Superior Court. You will also have different sets of login credentials for each site.

Current efile rules will still apply:

District Court

  • Only .tif and .pdf formatted documents will be accepted
  • District Court will continue to only accept documents with DPIs of 200, 240, 300 or 400 and they must be filed within one of the subfolders: Camas, Civil, Criminal or Infractions

Superior Court

  • Superior Court now accepts .pdf documents, and will continue to accept .tiff formatted documents in DPI 300 only

Keep checking the District and Superior Court’s Electronic Filing webpages, as we will continue to add updates as they become available.

tag

From: Clark County Superio Court eFile Service <SuperiorMFTnoreply@clark.wa.gov>
Sent: Wednesday, March 15, 2023 12:13 PM
Subject: Your Account Information

Hello ________________,

Someone has requested your login information:

Login ID:            SC_____________

Password:           ________________

If you have any questions, please contact your system administrator.

Please keep this information private because it pertains to your personal account on this server.

Thank you!

tag

To: All Clark County Superior Court efile users,

Monday, March 27th @ 4:00pm – the current efile FTP site will be taken offline and your credentials will no longer be valid.

Migration to the new sFTP efile site will begin shortly after that.

Tuesday, March 28th, starting at 8:00am, you can resume efiling using the new efile software website.

Credentials:

Your new Superior Court efile credentials will be emailed out on Monday morning – to only the primary email address on each efile account.

The email will come from:  Clark County Superior Court eFile Service - SuperiorMFTnoreply@clark.wa.gov and will look like this:

Hello <efiler name>,

Someone has requested your login information:

Login ID:           SC<username>

Password:         <password>

If you have any questions, please contact your system administrator.

Please keep this information private because it pertains to your personal account on this server.

Thank you!

*DO NOT USE the new site to file documents with the Court until TUESDAY morning

Documents must be:

  • .TIF or .PDF formatted
  • Saved as DPI resolution:  300
  • Black and White (not greyscale)
  • Filed into your folder

The new site will not allow:

  • Documents to be uploaded into any other location besides your folder
  • New folders to be created (button has been disabled)
  • Folders to be uploaded

Instructions:

Instructions for using the new site will be emailed out on Monday, March 27th (to all email addresses associated with each efile account).

They will also be available on our website:  https://clark.wa.gov/clerk/electronic-filing

Password Reset Information:

Due to County password standards, the “Recover Password” link on the login screen of the efile website has been disabled.

If you need your Superior Court efile password reset, please email: efilereg@clark.wa.gov. The email will come from SuperiorMFTnoreply@clark.wa.gov.

*Make sure both email addresses have been added to your agencies’ trusted email lists

District Court Clerk’s Office will be sending out their own notification with instructions and credentials information for efiling District Court documents.

Please see their website for further updates: https://clark.wa.gov/district-court/electronic-filing

To register for or update an existing E-Filing account in Superior Court please fill out and submit a registration form.  Return the completed registration form to the Clerk's Office via e-mail to efilereg@clark.wa.gov.  Please use the following naming convention (LastnameFirstname.pdf) when naming your form. You may also mail or deliver the completed registration form to the Clerk's Office. 

E-Filing will not be mandatory in Superior Court.

 

                                             **Procedures E-Filing New Cases**                                                

Opening a new case for e-filing and paying the filing fee:

Note: You must be a registered e-filer in order to open a new case for e-filing.

Prior to E-Filing a new case you will need to Email the following documents to newefiledcase@clark.wa.gov :

  • Case Information Cover Sheet
  • Copy of Petition or Complaint
  • Confidential Information Form (required for all Family Law, Firearms or DV matters)

Once the E-file staff have added the case they will contact you to collect payment and provide a case number. You will then upload all of the pleadings, complete with case number, to the FTP site as you have always done.  As a reminder, if you purchase a case number for e-filing, all initial pleadings must be submitted by e-file and not via mail or in person.

Paying other filing fees:
Prior to E-Filing a document that requires payment, you must call the E-Filing number at 564-397-2298 to pay all applicable fees.  Your filing may be rejected if this is not done.  Sending a check via mail or paying in person IS NOT an acceptable form of payment for E-Filed documents.

Common documents that require a fee: 

  • Jury Demand
  • Notice of Appeal
  • Modification
  • Arbitration
  • Counterclaim
  • Third Party Complaint
  • Etc. (for a full list of fees please go to our fee schedule page)

New Superior Court cases can be E-Filed after the filing fee has been paid and a case number has been issued.  New cases may be E-Filed for case types 2, 3, 4 and 5. Please include a Case Information Cover Sheet (CICS) for all new cases and for civil cases also review the LR40. 

Attorney Signature: For purposes of E-Filing, attorneys may sign their documents in the following manner: 

s/ John Attorney
State Bar Number 12345
ABC Law Firm
123 South Fifth Avenue
Seattle, WA 98104
Telephone: (206) 123-4567
Fax: (206) 123-4567
E-mail: John.Attorney@lawfirm.com

Or you can sign and scan the document.   See GR 30 Electronic Filing Rule.

For correct filing format see GR14.

**PLEASE WRITE OR TYPE THE TOTAL NUMBER OF PAGES PER PLEADING IN UPPER LEFT CORNER OF DOCUMENT TO CONFIRM WE RECEIVED ALL PAGES OF YOUR FILING.**

The electronic documents will be considered filed when it is received by the clerk's designated computer during the clerk's business hours; otherwise the document is considered filed at the beginning of the next business day. (Monday - Friday 8:00 am - 4:30 pm, except scheduled holidays)

A confirmation e-mail will be sent to the filing party along with a conformed copy of the document. If you need to change an e-mail address please send and updated registration form to efilereg@clark.wa.gov. NOTE: If you do not receive a confirmation email, please call (564-397-2298) before resubmitting any documents.

Sealed Cover Sheets:  Per GR 22  in Family Law and Guardianship cases, the appropriate cover sheet must be attached to the original document(s) for it to become sealed AND a separate copy of the cover sheet must be filed for the public file. This policy applies to E-Filing as well as documents filed at the Clerk's Office in person or by mail.   Please use the correct cover sheet for the type of documents being filed.   E-File the document with the cover sheet as the 1st page and also E-File the cover sheet separately as a 1 page only document for the public file.   Below are the sealed covers sheets provided by Washington State Courts at www.courts.wa.gov/forms.

Sealed Cover Sheets for use in Family Law and Guardianship Cases

Declarations:  If you are E-Filing a declaration follow instructions as described in GR17(2) for facsimile transmission and attach a GR17(2) declaration to the back of your document.

The following documents cannot be E-Filed and must be filed in paper form:

  • Court orders signed by a judge - Original orders must be filed at the Clerk's Office
  • Exparte orders to be signed by exparte judge
  • Foreign judgments
  • Original wills and codicils, including new probate cases that include original wills or codicils
  • Certified records of proceedings for purposes of appeal
  • Negotiable instruments
  • Bail bonds
  • Documents presented for filing during a court hearing or trial
  • Documents of foreign governments under official seal
  • Bench copies for the judicial office
  • Bonds in probate and guardianship cases
  • Documents for filing in an Aggravated Murder case
  • Interpleader or Surplus Funds Petitions
  • Documents submitted for in camera review
  • Affidavits for Writs of Garnishment and Writs of Execution
  • Writs (that have to be issued by the Clerk)
  • Letters of Testamentary
  • Letters of Guardianship
  • Letters of Administration

Instructions 

Superior Court eFile Instructions-Serv-U

FileZilla Instructions Serv-U