Public Records Request

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Court Records Request

Administrative Public Records Request


District Court - Court Records Request

Court records include any document, information, exhibit, or other thing that is maintained by a court in connection with a judicial proceeding and any information in a case management system created or prepared by the court that is related to a judicial proceeding. Examples of court records are: an index, calendar, docket, order, decree, judgment, or minute entry in a courtroom proceeding.

Court Records Request Form (PDF-fillable)

Some categories of court records the public cannot access include:

  • Police reports
  • Mental illness commitment records
  • Alcohol and drug treatment commitment records
  • Court records sealed by judicial order

Clark County District Court’s retention schedule is as follows:

  • 3 years for closed criminal, civil and infraction cases
  • 10 years for domestic violence and driving while intoxicated-related cases
  • 10 years for open civil cases with judgments

*Once the retention period has passed, the cases are destroyed.
**If you are looking for information not related to a case filed with Clark County District Court or Court Administrative records, please visit the Clark County website for Public Records Requests.

Court Records Requests can be submitted by mail, email, fax or in person:

Mail Clark County District Court
PO Box 9806
Vancouver, WA 98666-8806
In person Clark County Courthouse
Ground Floor
1200 Franklin Street
Vancouver, WA 98660
Monday-Friday 8:00am to 4:30pm
Fax (360) 397-6044
Email district.courtrecords@clark.wa.gov
 
Fees

(See table below)

 


District Court - Administrative Public Records

Clark County District Court is committed to openness, transparency, and the promise that the public should have reasonable access to administrative public records.

Effective January 1, 2016, General Rule 31.1: Access to Administrative Records:

  • Confirms the right of the public to examine administrative records of the judicial branch.
  • Establishes procedures for requesting records and guidelines for those responding to requests.

Learn more about GR 31.1 - Washington Courts 

Requests

Requests for records of Clark County District Court will be coordinated by the District Court public records officer. All requests must be in writing. A request form for these records is available for your convenience:

District Court Administrative Public Records Request Form (PDF–fillable)

 

For requests handled by District Court, the public records officer will send you a response within five (5) business days of submitting your request. The response will acknowledge your request with one or more of the following:

  • Requested records provided
  • Anticipated date of arrival
  • Expected costs required to proceed
  • Further clarification required
  • Explanation for non-disclosable records

As part of your records request, District Court is unable to:

  • Answer general requests for information
  • Answer questions involving general research or compiling of information
  • Perform legal research
  • Create a record if a record does not currently exist

*Before submitting your request, please review Exemptions to understand which records are specifically exempted under court rule, statute, or case law.

Administrative records requests can be submitted by mail, fax, email or in person:

Mail:

Clark County District Court
PO Box 9806
Vancouver, WA 98666-8806

Fax:

(360) 397-6044

Email:

District.Court@clark.wa.gov

In person:

Clark County Courthouse
Ground Floor
1200 Franklin Street
Vancouver, WA 98660
Monday-Friday 8:00am to 4:30pm

Fees

There are costs for copying or scanning records, and the court may charge a fee for the time it takes to complete the necessary research and prepare the records for inspection or copying. The records clerk or public records officer will work with you to be sure your needs are understood and, where possible, to narrow the search, making the process as efficient and effective as possible.

Copies

$0.50 per page

Certified Copies

$5.00 for the 1st page, $1.00 for each subsequent page, per document

Research/Staff Time

$20.00 per hour

Mailing/Materials

At cost

Exemptions

Certain administrative records cannot be disclosed if prohibited under GR 31.1, or other court rules, federal statutes, state statutes, court orders, or case law.

  • For records that aren’t entirely exempt, non-disclosable information will be redacted.
  • If all or part of a judicial administrative record is non-disclosable, you will receive written notification explaining why.

Specific records exempted or prohibited from disclosure

Appeals

If you disagree with the decision that the record you requested cannot be disclosed or has been redacted, you may choose to request a review of the decision. Requests for review must be submitted within 90 days of the public records officer's decision.

Request for Review Form (PDF)

 

Requests for records for Superior Court will be coordinated by the public records officer for their court.
Please contact them directly:   www.clark.wa.gov/superior-court/public-records-request