Recording Overview

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**Joint Lobby closed to in-person transactions effective March 16, 2020.**

The Clark County Auditor, Assessor and Treasurer announced that the Joint Lobby on the second floor of the Public Service Center will be moving to a virtual format beginning Monday, March 16. The GIS Map Store also will be closed to in-person services.  The three county elected officials made the closure decision in consideration of the health of customers, employees and the community.

“The Treasurer, Assessor and I are committed to providing excellent service and to keeping our community healthy. Social distancing is the most effective tool we have to reduce the spread of the COVID-19 virus. We have developed several options for our customers to complete transactions with our offices without coming to the Joint Lobby,” said Auditor Greg Kimsey.

All services are available either online, by mail, or phone and include:

·       Marriage licenses: http://www.clarkmarriage.org Phone: 564-397-2208

·       Recording: http://www.clarkrecording.org or mail to: PO Box 5000, Vancouver, WA 98666-5000​

In addition to the online and phone services, a secure processing drop box has been added to the first floor of the Public Service Center.  If you have any questions or concerns please contact us by phone at 564-397-2208.

For the Recording Fee Schedule and Cover Sheets please click here.

The Clark County Recording Department is responsible for maintaining the public records of the county, including real estate documents, liens, plats, military discharges, and marriage records. The recording department also issues marriage licenses and process server licenses.

The index of our records is now available online for public viewing via a yearly subscription of $100 + tax, offered through the Clark County GIS Department. This will allow users to view unofficial images of recorded documents from outside the county. For more information, please contact the GIS Department at map.store@clark.wa.gov.

Free public access to recorded documents is available in our office at the public computers during normal business hours, Monday – Friday, 9 am-4:30 pm. Copies of documents can be obtained through our office for a fee.

 

Responsibilities of Auditors

Washington defines county auditors and their deputies as the “Custodians of Records”. The Revised Code of Washington (RCW) outlines the requirements of legal documents that must be recorded. RCW 65 and RCW 36 define the minimum amount of information that must be present on recorded documents and the fees associated with such recordings.

The county auditor and their deputy auditors are not practicing attorneys in their roles as recording officers. They are prohibited from giving or offering legal advice, including the completion of forms.

The responsibility for preparing a document for recording is that of the preparer. It is not the responsibility of the county auditor or deputy auditors to verify that the document has been properly drafted. The auditor’s office only verifies the following information:

  • Correct fees are collected
  • Indexing information is complete
  • Document is legible
  • Document is formatted correctly

Click here for additional information on recording requirements.

 

Documents NOT recorded with the county auditor:

Birth Records

  • 1908-1926: Vital Records at 360-236-4300
  • 1927-Present: Health Department 360-397-8000

Death Records

  • 1908-10 years prior to today’s date: Vital Records at 360-236-4300
  • The past 10 years: Health Department 360-397-8000

Court Records, including divorce decrees

  • Clark County Clerk’s Office 360-564-2292