Electronic Filing

Information on this page is specific to District Court efiling

Superior Court's Electronic Filing page: https://www.clark.wa.gov/clerk/electronic-filing

UPDATE

March 2023 eFile Update: FTP to sFTP Migration

MIGRATION  TIMELINE:

Monday, March 27th am - User instructions emailed out to DC efile users

Monday, March 27th @ 4:00pm:

  • Current efile FTP site will be taken down
  • New District Court efile credentials emailed out to users

Tuesday, March 28th - New efile sFTP Go-Live date

NOTIFICATIONS:

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The following was emailed to ALL Clark County Court efile users (with both District and Superior Courts) on 1/26/2023:

Greetings Clark County Courts efile users,

We have exciting news! The County is moving forward to replace our current FTP efile site with a more secure SFTP site and user friendly web-based software.

This change will affect both District and Superior Court efilers. With this programming change, you will access separate web links to efile with District Court versus Superior Court.

You will also have different login credentials for each site.

Current efile rules will still apply:

  • Only .tif and .pdf formatted documents will be accepted
  • District Court will continue to only accept documents with DPIs of 200, 240, 300 or 400 and they must be filed within one of the subfolders: Camas, Civil, Criminal or Infractions
  • Superior Court now accepts .pdf documents, and will continue to accept .tiff formatted documents in DPI 300 only

We are currently still in the programing portion of this rollout, but anticipate going live in March 2023.

More information will be forthcoming as we get closer to go live. In the meantime, District Court and Superior Court will be updating our Electronic Filing webpages with updates as they become available.

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The following was emailed to ALL Clark County Court efile users (with both District and Superior Courts) on 3/07/2023:

To: All Clark County Courts efile users,

This is a reminder that the County is replacing the Courts’ current FTP efile site with a more secure sFTP site and user-friendly, web-based software, Serv-U by Solar Winds, at the end of THIS MONTH.

This change affects both District and Superior Court efilers.

When the new server and software goes live, you will access different web links to efile with District Court versus Superior Court. You will also have different sets of login credentials for each site.

Current efile rules will still apply:

District Court

  • Only .tif and .pdf formatted documents will be accepted
  • District Court will continue to only accept documents with DPIs of 200, 240, 300 or 400 and they must be filed within one of the subfolders: Camas, Civil, Criminal or Infractions

Superior Court

  • Superior Court now accepts .pdf documents, and will continue to accept .tiff formatted documents in DPI 300 only

Keep checking the District and Superior Court’s Electronic Filing webpages, as we will continue to add updates as they become available.

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To: All Clark County District Court efile users,

Monday, March 27th @ 4:00pm – the current efile FTP site will be taken offline and your credentials will no longer be valid.

Migration to the new sFTP efile site will begin shortly after that.

Tuesday, March 28th, starting at 8:00am, you will begin efiling using the new efile software website.

Credentials:

Your new District Court efile credentials will be emailed out on Monday morning – only to primary email address on each efile account.

The email will come from:  Clark County District Court eFile Service - DistrictMFTnoreply@clark.wa.gov and will look like this:

Hello <efiler name>,

Someone has requested your login information:

Login ID:           DC<username>

Password:         <password>

If you have any questions, please contact your system administrator.

Please keep this information private because it pertains to your personal account on this server.

Thank you!

*REMINDER: DO NOT USE the new site to file documents with the Court until TUESDAY morning

Documents must be:

  • .TIF or .PDF formatted
  • Saved as one of the following DPI resolutions:  200, 240, 300 or 400
  • Filed into one of four sub-folders: Camas, Civil, Criminal or Infractions

The new site will not allow:

  • Documents to be uploaded into any other location besides the sub-folders
  • New folders to be created (button has been disabled)
  • Folders to be uploaded

Instructions:

Instructions for using the new site will be emailed out on Monday, March 27th (to all email addresses associated with each efile account).

They will also be available on our website: https://clark.wa.gov/district-court/electronic-filing

Password Reset Information:

Due to County password standards, the “Recover Password” link on the login screen of the efile website has been disabled.

If you need your District Court efile password reset, please email: district.efile@clark.wa.gov. The email will come from DistrictMFTnoreply@clark.wa.gov.

*Make sure both email addresses have been added to your agencies’ trusted email lists

Superior Court Clerk’s Office will be sending out their own notification with instructions and credentials information for efiling Superior Court documents.

Please see their website for further updates: https://clark.wa.gov/clerk/electronic-filing

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LAST UPDATE – All Clark County District Court efile users,

Our current efile FTP site goes down TODAY at 4:00pm.

At that time, your current efile credentials and efile methods will no longer be valid.

TOMORROW - Tuesday, March 28th - starting at 8:00am, you can begin efiling using the new efile software website.

Instructions:

Instructions for using the new site are attached to this email.

They will also be available on our website: https://clark.wa.gov/district-court/electronic-filing

Credentials:

Your new District Court efile credentials will be emailed out LATER TODAY – only to primary email address on each efile account.

The email will come from:  Clark County District Court eFile Service - DistrictMFTnoreply@clark.wa.gov and will look like this:

Hello <efiler name>,

Someone has requested your login information:

Login ID:           DC<username>

Password:         <password>

If you have any questions, please contact your system administrator.

Please keep this information private because it pertains to your personal account on this server.

Thank you!

Documents must be:

  • .TIF or .PDF formatted
  • Saved as one of the following DPI resolutions:  200, 240, 300 or 400
  • Filed into one of four sub-folders: Camas, Civil, Criminal or Infractions

The new site will not allow:

  • Documents to be uploaded into any other location besides the sub-folders
  • New folders to be created (button has been disabled)
  • Folders to be uploaded

Password Reset Information:

Due to County password standards, the “Recover Password” link on the login screen of the efile website has been disabled.

If you need your District Court efile password reset, please email: district.efile@clark.wa.gov. The email will come from DistrictMFTnoreply@clark.wa.gov.

*Make sure both email addresses have been added to your agencies’ trusted email lists

Superior Court Clerk’s Office will be sending out their own notification with instructions and credentials information for efiling Superior Court documents.

Please see their website for further updates: https://clark.wa.gov/clerk/electronic-filing

Thank you!

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From: Clark County District Court eFile Service <DistrictMFTnoreply@clark.wa.gov>
Sent: Wednesday, March 15, 2023 12:13 PM
Subject: Your Account Information

Hello ________________,

Someone has requested your login information:

Login ID:            DC_____________

Password:           ________________

If you have any questions, please contact your system administrator.

Please keep this information private because it pertains to your personal account on this server.

Thank you!

District and Superior Court will be going live with a new sFTP site and web-base filing software at the end of March 2023. 

Each court will have its own:

  • eFile site (URL)
  • Account credentials (if you have a valid efile account with us now, you will automatically be set up on the new sFTP site)

The following web browsers have been successfully tested, using the filing software:

  • Microsoft Edge
  • Google Chrome
  • Safari
  • Firefox

ONLY .pdf and .tif documents can be uploaded to the site. All other formats will generate an error. 

User instructions will be posted here shortly. 

Account credentials will be emailed out shortly before go live. 
*Make sure that you have added us to your Trusted email list, so you are able to receive those credentials and updated information:

  • district.efile@clark.wa.gov
  • DistrictMFTnoreply@clark.wa.gov

 

Effective September 1, 2013, Clark County District Court will require all attorneys and government agencies to file documents and pleadings electronically. People who are not attorneys and wish to represent themselves must file paper documents. (Local Court Rule-LGR30)

Efile sFTP site: 

https://efile-dc.clark.wa.gov/

*Only for registered efile users

Registration

Before you can efile, you must first:

Clark County District Court EFile Registration form (PDF fillable)
*This form can also be used to update existing efile accounts.

  • Submit a completed registration form to the District Court Administrative Offices, by mail (PO Box 9806, Vancouver, WA 98666-8806) or email (district.efile@clark.wa.gov). A username and password will typically be issued within one to two weeks.

  • Submit a test document. After receiving your login information, please submit a test document (specify clearly on that it is a TEST DOCUMENT). Once your document is filed and processed by the Court, you will receive a confirmation email.
    If the email does not arrive in your inbox, please check your junk mail. If the email does not arrive in either your inbox or junk mail, please let us know at district.efile@clark.wa.gov.

Instructions for Efiling Documents

Efiling Instructions using Serv-U

Confirmation emails are sent to ALL email addresses associated with an efiler's account. If the  document is not accepted, you will be notified by email. 

File Format

Documents may be submitted to District Court in the ONLY following formats:

  • TIF
  • TIFF
  • PDF

Your documents must be legible, with clear images. Documents that do not meet these requirements will not be accepted.

Documents must be formatted in one of the following DPI resolutions:

  • 200
  • 240
  • 300
  • 400

Any document(s) submitted to the Court, not formatted in one of the above DPI resolutions, will be rejected back to the email address(es) on file of the efiler that submitted it.

Efile Hours

Documents can be efiled between 8:00am and 4:30pm, Monday through Friday, except legal holidays. Anything that does not download from the sFTP site before the 4:30pm cut-off will be downloaded the following business day at 8:00am.

Efilers are responsible for making sure that their documents have been fully downloaded to the Court before their deadline.

Notice:

  • The efile system time is set by the County's system time, which may or may not match your clock exactly.
  • The downloading process takes time. Submitting a document to the sFTP site at 4:28pm may or may not download to the court that afternoon.

Documents Accepted Through Efiling

The local rule, LGR 30 Mandatory Electronic Filing, applies to pleadings related to an open court case, new cases and answers to writs of garnishment. Documents longer than 500 pages can be filed electronically or by hand.

  • New District Court cases can be efiled after the filing fee has been paid and a case number has been issued. Please indicate the case numbers and efile a copy of the payment confirmation.
  • To obtain a civil case number, call District Court at (564) 397-2060.
  • Filing fees can be paid online with Point and Pay:  https://client.pointandpay.net/recurring/ClarkCountyDistCourtWA
    **Please limit each transaction to five (5) cases.

Documents NOT Accepted Through Efiling

  • Foreign judgments
  • Original wills
  • Certified records of proceedings for purposes of appeal
  • Negotiable instruments
  • Bail bonds
  • Documents presented for filing during a court hearing or trial
  • Documents of foreign governments under official seal
  • Bench copies for the judicial office

Email Receipt Notifications

All email addresses associated with an efile account receive a copy of each automated email receipt notification, with a date-stamped copy of the filed document attached. These notifications are sent out for both Received and Rejected filings. 

All email receipt notification attachments are sent in .tif format. 

If the document reaches our 24mb (per email) limit, no email notification will be sent out. If you require proof of filing, you may request a copy of the first page of your document (with the Received stamp applied) be emailed to you. 

Announcements

Download Forms from efile sFTP Site

Follow these instructions for downloading District Court forms from the District Court Efile sFTP site

Download DC Forms from efile site

Three Years of Inactivity

Effective immediately, if your efile account with Clark County District Court has been inactivate for 3 (three) or more years, it will automatically be deleted.
If you have any questions, please email district.efile@clark.wa.gov

 

Efile Tips