File naming convention

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To maintain a consistent method for naming your plan and document files, read the information below.

Plan files

All plan files are required to be uploaded as single page files. This means that they should be named starting with a numeric value so they display in the desired order after upload. Files should be named according to their order listed on the Title Sheet, Cover Sheet or Table of Contents. Follow the number with the sheet name and a brief description of what each page is. To see more information on what’s required for your plan files, as well as what types of files you can upload, visit our Electronic file requirements page.

TIP: Limit the number of characters in the file name to 40 characters or less – abbreviations are acceptable. Do not include dashes or special characters in the file name, such as: - _ % # * $ etc.

The following examples highlight acceptable naming standards for plan files uploaded to the Drawings folder.

TIP: The order number value in front of the file name determines the display order in ProjectDox.

Example 1 - Designer/Design Professional

File naming for plans prepared by a designer or design professional must include order number, sheet number and sheet name. Below shows the cover sheet index and the correct plan file names for ProjectDox. For example, 003 A101 Reference site plan.pdf.

Sheet index Plan file names:
Architectural   Order
number
Sheet
number
Sheet
name
Cover sheet A000 001 A000 Cover sheet
Code analysis plan A002 002 A002 Code analysis
Reference site plan A101 003 A101 Reference site plan
Overall plan and wall types A200 004 A200 Overall plan and wall types
Floor plan A201 005 A201 Floor plan
Reflected ceiling plan A301 006 A301 Reflected ceiling plan
Suspended ceiling requirements A302 007 A302 Suspended ceiling req
Schedules A400 008 A400 Schedules
Interior elevations A401 009 A401 Interior elevations
Details A500 010 A500 Details
Example 2 - No Designer/Design Professional

If the plans are not prepared by a designer or design professional and do not have an index or cover sheet, name your plan files starting with the number for the order you would like them displayed. It’s the same order you would have stapled or bound your plans if it was a paper submittal. After you have the number, follow it with a brief description of the page. This helps our reviewers quickly identify what each page is which saves time on your review. Below is an example of correctly named plan files. For example, 001 Site plan.pdf.

Plan file names
Order number Sheet name
001 Site plan
002 Existing floor plan
003 Proposed floor plan
004 Foundation plan
005 Roof framing plan
006 Wall sections
007 Exterior elevations
Inserting a new plan page

On occasion, you may need to insert a new plan page between two existing plan pages in your submittal. See the example below on how to correctly name a new page so it inserts at the correct spot in your existing submittal.

If you have submitted these files:

  • 001 C000 Cover sheet.pdf
  • 002 C001 General notes and legend.pdf

And want to insert a file in between them, begin the file name with 001.1. This will ensure your submittal is displayed in the proper order. 

  • 001 C000 Cover sheet.pdf
  • 001.1 C001 Proposed plan.pdf
  • 002 C001 General notes and legend.pdf

This method allows you to insert a new plan page into your existing submittal while maintaining all the existing plan page numbers.

Document files

The document files can be a multi-page file and are part of your submittal but are not plan pages. An example would be your application form, structural calculations, geotechnical reports, device specifications, project narratives and stormwater reports.

To see more information on what’s required for your document, visit our Electronic file requirements page.

Since your documents do not need to be in a defined order, you do not need to start the file name with a number. Instead, just name the file by what it is. Here is an example of correctly named document files:

  • Application
  • Structural calculations
  • Truss package
  • Glazing schedule
  • WSEC form

TIP: Limit the number of characters in the file name to 40 characters or less – abbreviations are acceptable. Do not include dashes or special characters in the file name, such as: - _ % # * $ etc.