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To maintain a consistent method for naming your plan and document files, read the information below.
Plan files
All plan files are required to be uploaded as single page files. This means that they should be named starting with a numeric value so they display in the desired order after upload. Files should be named according to their order listed on the Title Sheet, Cover Sheet or Table of Contents. Follow the number with the sheet name and a brief description of what each page is. To see more information on what’s required for your plan files, as well as what types of files you can upload, visit our Electronic file requirements page.
TIP: Limit the number of characters in the file name to 40 characters or less – abbreviations are acceptable. Do not include dashes or special characters in the file name, such as: - _ % # * $ etc.
The following examples highlight acceptable naming standards for plan files uploaded to the Drawings folder.
TIP: The order number value in front of the file name determines the display order in ProjectDox.
Example 1 - Designer/Design Professional
File naming for plans prepared by a designer or design professional must include order number, sheet number and sheet name. Below shows the cover sheet index and the correct plan file names for ProjectDox. For example, 003 A101 Reference site plan.pdf.
| Sheet index | Plan file names: | |||
|---|---|---|---|---|
| Architectural | Order number |
Sheet number |
Sheet name |
|
| Cover sheet | A000 | 001 | A000 | Cover sheet |
| Code analysis plan | A002 | 002 | A002 | Code analysis |
| Reference site plan | A101 | 003 | A101 | Reference site plan |
| Overall plan and wall types | A200 | 004 | A200 | Overall plan and wall types |
| Floor plan | A201 | 005 | A201 | Floor plan |
| Reflected ceiling plan | A301 | 006 | A301 | Reflected ceiling plan |
| Suspended ceiling requirements | A302 | 007 | A302 | Suspended ceiling req |
| Schedules | A400 | 008 | A400 | Schedules |
| Interior elevations | A401 | 009 | A401 | Interior elevations |
| Details | A500 | 010 | A500 | Details |
Example 2 - No Designer/Design Professional
If the plans are not prepared by a designer or design professional and do not have an index or cover sheet, name your plan files starting with the number for the order you would like them displayed. It’s the same order you would have stapled or bound your plans if it was a paper submittal. After you have the number, follow it with a brief description of the page. This helps our reviewers quickly identify what each page is which saves time on your review. Below is an example of correctly named plan files. For example, 001 Site plan.pdf.
| Plan file names | |
|---|---|
| Order number | Sheet name |
| 001 | Site plan |
| 002 | Existing floor plan |
| 003 | Proposed floor plan |
| 004 | Foundation plan |
| 005 | Roof framing plan |
| 006 | Wall sections |
| 007 | Exterior elevations |
Inserting a new plan page
On occasion, you may need to insert a new plan page between two existing plan pages in your submittal. See the example below on how to correctly name a new page so it inserts at the correct spot in your existing submittal.
If you have submitted these files:
- 001 C000 Cover sheet.pdf
- 002 C001 General notes and legend.pdf
And want to insert a file in between them, begin the file name with 001.1. This will ensure your submittal is displayed in the proper order.
- 001 C000 Cover sheet.pdf
- 001.1 C001 Proposed plan.pdf
- 002 C001 General notes and legend.pdf
This method allows you to insert a new plan page into your existing submittal while maintaining all the existing plan page numbers.
Document files
The document files can be a multi-page file and are part of your submittal but are not plan pages. An example would be your application form, structural calculations, geotechnical reports, device specifications, project narratives and stormwater reports.
To see more information on what’s required for your document, visit our Electronic file requirements page.
Since your documents do not need to be in a defined order, you do not need to start the file name with a number. Instead, just name the file by what it is. Here is an example of correctly named document files:
- Application
- Structural calculations
- Truss package
- Glazing schedule
- WSEC form
TIP: Limit the number of characters in the file name to 40 characters or less – abbreviations are acceptable. Do not include dashes or special characters in the file name, such as: - _ % # * $ etc.